Privacy Policy

Effective date: April 19, 2026

1. Who we are

WhisprDesk is a Mac dictation application developed by RBJ Global Trading LLC, doing business as WhisprDesk, registered at 5900 Balcones Drive, Suite 100, Austin, TX 78731, USA (“WhisprDesk,” “we,” “us”). You can reach us at support@whisprdesk.com.

2. Our design principle

WhisprDesk is a local-first application. Your audio and its transcriptions are processed on your device and stored on your device. We do not operate a server that receives, stores, or processes your audio or text. Third-party services we rely on are limited to payments (Lemon Squeezy), website hosting (Cloudflare), and — only if you explicitly configure them — the AI provider whose API key you enter into the app (OpenAI, Anthropic, Google).

3. Information we collect

3.1 Information that stays on your device

The following data is stored locally on your Mac and is never transmitted to us:

• Audio recordings (temporary, deleted after transcription)
• Transcribed text and transcription history
• Custom dictionary entries
• App settings and preferences
• Uploaded audio files you transcribe
• API keys for BYOK AI providers
• Your license key and activation state

3.2 Information we receive indirectly

When you purchase a license, Lemon Squeezy (our merchant of record) collects your email address and billing details, processes your payment, and issues a license key. We receive the minimum information necessary to fulfill your purchase: your email address and license key. We do not receive your card number, billing address, or other payment data.

3.3 Information you send to third-party AI providers

If you enable the optional AI cleanup or agent features, your transcribed text is sent directly from your Mac to the AI provider whose API key you configured (OpenAI, Anthropic, or Google). Those requests are governed by the provider's own privacy policy, not ours. WhisprDesk does not proxy, inspect, log, or store these requests.

3.4 Website analytics

Our website (whisprdesk.com) is hosted on Cloudflare Pages. Cloudflare may log basic request metadata for security and reliability purposes (IP address, user agent, request time). We do not operate any additional analytics, tracking pixels, or advertising cookies on the website.

4. How we use information

We use the limited information we receive to:

• Validate your license key when the app starts
• Respond to support inquiries you send us
• Notify you of critical updates to the software or terms
• Comply with legal obligations

We do not use your information for advertising, behavioral tracking, or training AI models.

5. Data retention

Data stored locally on your Mac remains there until you delete it or uninstall WhisprDesk. We retain your email address and license activation records for as long as your license is active, plus a reasonable period afterward for bookkeeping and legal purposes (typically seven years, consistent with tax record-keeping requirements in Texas, USA).

6. Data security

We implement reasonable technical and organizational measures to protect the limited data we receive. Your API keys are stored on your Mac using the operating system's secure storage APIs. Our website is served over TLS. No system is perfectly secure; we cannot guarantee absolute security but we do our best to minimize the data we hold so there is little to secure in the first place.

7. Your rights

Depending on where you live, you may have rights under laws such as the EU General Data Protection Regulation (GDPR), the UK Data Protection Act, or the California Consumer Privacy Act (CCPA). These may include the right to:

• Access the personal information we hold about you
• Correct inaccurate information
• Request deletion of your personal information
• Object to or restrict certain processing
• Data portability
• Lodge a complaint with a data-protection authority in your jurisdiction

To exercise any of these rights, email support@whisprdesk.com. We will respond within thirty days.

8. Children's privacy

WhisprDesk is not directed at children under thirteen years old (or under sixteen in the European Economic Area). We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, contact us and we will delete it.

9. International data transfers

If you are located outside Texas, USA, understand that the limited information we receive — primarily your email and license state — may be processed on servers in Texas, USA or other jurisdictions. By purchasing or using WhisprDesk, you consent to this transfer. Where required by law, we rely on standard contractual clauses or equivalent safeguards with our sub-processors (Lemon Squeezy, Cloudflare).

10. Third-party services we rely on

• Lemon Squeezy — payments and licensing. See lemonsqueezy.com/privacy.
• Cloudflare — website hosting and DNS. See cloudflare.com/privacypolicy.
• Apple — software distribution, code signing, and notarization. See apple.com/legal/privacy.
• OpenAI / Anthropic / Google — only if you explicitly configure a BYOK API key and enable optional AI features. Each provider has its own privacy terms; WhisprDesk is not a party to that relationship.

11. Cookies and similar technologies

Our website does not set analytics or advertising cookies. Cloudflare may set functional cookies necessary for website security and caching. The WhisprDesk desktop application does not use cookies.

12. Changes to this policy

We may update this Privacy Policy as the app evolves. The effective date at the top reflects the last revision. For material changes, we will attempt to notify existing license holders by email. Your continued use of WhisprDesk after an update indicates your acceptance of the updated policy.

13. Contact us

Questions about this policy or your data? Email support@whisprdesk.com or write to us at 5900 Balcones Drive, Suite 100, Austin, TX 78731, USA.